Terms of Reference

Agency: United Nations Development Programme (UNDP)
Unit/Team: Procurement Team
Position: Intern
Position Available: 1
Duty Station: UNDP Office, Beijing, China
Start Date: Summer 2010
Duration: 3 months (minimum)

Background:

With increasing volume of procurement activities and implementation of new business model on procurement, an intern  is requested to help the procurement team to carry out different tasks in terms of market research, supplier sourcing, updating consultant and suppliers roasters, updating procurement matrix report and other procurement related tasks. 

Major Duties and Responsibilities:

Under the direct supervision of the Procurement Officer, the intern shall perform the following main tasks:

• Conduct market research and supplier sourcing
• Help develop TOR, RFQ and RFP based on requirements
• Assist managing procurement bidding process
• Collect quotation for low value purchases
• Assist development of UN products which can be used in UN Gift Shop inside UN Pavilion of Shanghai Expo 2010
• Archive purchases orders, contracts and other procurement related files and update and maintain database;
• Collect,  search and compile potential suppliers list
• Archive travel purchase orders and related files
• Update and perfect the UNDP product catalogue
• Update consultant roaster and supplier roaster
• Performs miscellaneous job-related duties as assigned.

Qualifications:

• Database management skills;
• Detail-oriented, preferably with previous administrative and office management experience;
• Filing management skills;
• Ability to work independently;
• Good communication and sense of judgment
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
• Good English language skills

Reports of Past Procurement Interns:
WANG Yiqu. Lisa